Ariba procurement, expense solutions help UW to control spending

 

University of Washington is using on-premise versions of Ariba’s procurement and expense solutions to monitor and control its spending. The university endorsed that it is able to achieve the procure-to-pay efficiency with the help of Ariba, a SAP company.

On October 8, Laurie Hunt, Director Procurement Services IT & System Support, will share the secrets of the institution’s success at the Ariba Commerce Summit in San Mateo, California.

The university used Ariba’s procurement and expense solutions alongside homegrown systems to create a best-practice procure-to-pay process that would provide a clear view into spend and improve controls and compliance.

It also enables suppliers to collaborate electronically on everything from orders and invoices to payments.

Further, the university added Ariba’s solutions for invoice management to reduce the cost of reconciling invoices and payments, which Hunt estimates was around $100 per invoice. In doing so, it lowered this number to less than $20 and raised accuracy rates to 80 percent.

Hunt attributes this in part to the consumer-like experience Ariba creates for both internal buyers and external suppliers. The UW enabled this facility by adopting the company’s cloud-based applications for sourcing and contract management. “This has really helped to get everyone on board and using the new system,” she said.